Two products of our own.
Each takes a job that repeats every day, and gives the hours back to the people who were doing it.
Hospitality · In use with clients
RigoMind Hospitality AI
Answers guest enquiries in the guest's own language and channel, quotes from the property's own rates, and holds the room.
- Guest enquiries on WhatsApp, web chat and email, in the guest's language
- Rates and availability from the property's own systems
- Holds, payment links and confirmations, written once
Our product for hotels, homestays and tour operators, with its own site and full details at hospitality.rigomind.com.
Visit hospitality.rigomind.comRigoInvoice
In use with clients
An invoice arrives as an email, a PDF or a photograph taken on a phone. The fields are read off it by a model, every check is computed by application logic, and nothing is posted to Tally or the spreadsheet until a person approves it.
Step 1 of 3, Received. Document INV-5514 arrives. The ledger shows the draft double entry with no checks run and nothing posted.
- referenceINV-5514
- net₹80,400
- tax₹14,472
- total₹94,872
| account | dr | cr |
|---|---|---|
| Site works — phase 2 | 72,000 | |
| Materials | 8,400 | |
| Input GST | 14,472 | |
| Vendor payable | 94,872 | |
| balance | 94,872 | 94,872 |
- lines sum to total
- tax rate matches master (18%)
- PO exists and is open
- no duplicate reference
- 01 · Received
Fields are read off the document. Nothing is trusted yet: no check has run and nothing is posted.
- 02 · Checks
Checks run in application logic. Debits and credits both total ₹94,872, and the tax is 18 per cent of the net.
- 03 · Posted
A person approves, and only then is the entry written to the ledger.
What changes
EstimatesTime to process 10 supplier invoices
The accountant's time moves from typing and re-checking to approving the entries the system flags.
Every invoice costs the same amount of attention as the one before it.
- personOpen the email, find the attachment
- personRead the invoice, key the header fields
- personKey each line itemwhere most errors enter
- personCheck the arithmetic by hand
- personRe-key the whole thing into Tally
- personFile the paper copy
Attention is spent on the entries the system could not settle itself.
- systemIntake from email, upload or photograph
- modelExtraction of header and line items
- systemArithmetic and tax validationcomputed by application logic
- systemPurchase-order cross-match
- personReview of flagged entries onlythe person sees exceptions
- systemPosting to Tally with the source attached
For your technical team — RigoInvoiceClose — RigoInvoice
- INV-5512postedSite contractor3,5994 of 4 checks
- INV-5513postedElectrical supplier18,9404 of 4 checks
- INV-5514reviewMaterials supplier94,8724 of 4 checksabove the review threshold
- INV-5515reviewCement supplier5,9003 of 4 checkslines sum to total — held for review
- INV-5516returnedunreadable—1 of 4 checksdocument could not be read
- INV-5517reviewSteel supplier11,3003 of 4 checksPO exists and is open — held for review
| Invoice | Vendor | Amount | Checks | State | Flag |
|---|---|---|---|---|---|
| INV-5512 | Site contractor | 3,599 | 4/4 | posted | — |
| INV-5513 | Electrical supplier | 18,940 | 4/4 | posted | — |
| INV-5514 | Materials supplier | 94,872 | 4/4 | review | above the review threshold |
| INV-5515 | Cement supplier | 5,900 | 3/4 | review | lines sum to total — held for review |
| INV-5516 | unreadable | — | 1/4 | returned | document could not be read |
| INV-5517 | Steel supplier | 11,300 | 3/4 | review | PO exists and is open — held for review |
- A row is never posted while a check is outstanding.
- The reason for every hold is written on the row, not left to be inferred.
Header fields and line items are read off the document. Everything at this stage is a proposal.
Have a job like this that repeats every day?
Book a demo and we will walk you through RigoInvoice on your own documents, and tell you whether it fits. For RigoMind Hospitality AI, visit hospitality.rigomind.com.